August 15 2019 Minutes Extra-Ordinary Meeting
MINUTES OF THE EXTRA-ORDINARY MEETING OF THE PARISH COUNCIL OF
FENTON & TORKSEY LOCK PARISH COUNCIL
Held on 15 August 2019, 7:00pm at The Games Room, The White Swan, Torksey Lock.
PRESENT: Cllr G. Newton (Chair), Cllr N Ingamells, Cllr N Jupp, Cllr A Woods and Cllr G Woods.
Ruth Keillar (Clerk)
No members of the public were present.
512
TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
None received.
513
TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
Cllr N Ingamells declared an interest it agenda item 3.
The Chairman stated that Cllr N Ingamells may remain at the meeting for this item but would abstain from any vote.
514
TO CONSIDER THE LAND REGISTRY TRANSFER DOCUMENT received from Sills & Betteridge under cover of letter dated 5 August 2019, and to authorise the execution of that Deed in accordance with the parish council's Standing Orders, Clause 21(a).
The document had been circulated to all. Documentation included a map outlining the area to be transferred and a Deed of Transfer, to facilitate the area being transferred to the Parish Council.
It was proposed by Cllr G. Newton, seconded by Cllr N Jupp and it was RESOLVED that the Parish Council sign the documents to transfer the land.
The Chairman and Cllr A Woods signed the map and the Deed Transfer documents, both of which were witnessed and countersigned by the Clerk.
515
FINANCIAL MATTERS
i. To approve the Statement of accounts and bank reconciliations for June and July as at 1 August 2019
The RFO reported balances for June/July 2019:
a) deposit account balance as £7065.03
b) current account balance as £6,557.11
Uncleared cheques:
215747 HMRC. PAYE for May/June/July £2.40
215749 R Marsh. Grass. £135.00
(Chestnut corner x 2 @ £25, Verges in Fenton, £85)
215750 WLDC, Inv 1356289935. Election costs £117.24
It was proposed by Cllr N Ingamells, seconded by Cllr G Woods and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation for June/July 2019.
ii. To approve accounts for payment 15 August 2019:
It was proposed by Cllr G. Newton, seconded by Cllr A Woods and it was unanimously RESOLVED to accept the following accounts for payment:
215751 R Marsh. Grass. £135.00
(Chestnut corner x 2 @ £25, Verges in Fenton, £85)
215752 R Keillar. Clerk Expenses August £41.70
(Travel £15.30 August, Home Office £18 August, Stamps £8.40)
215753 T J Bookkeeping. Payroll May, June, July. £15.00
It was agreed to pre-approve the Clerk’s Salary for August:
215754 R Keillar. £190.74 (tbc)
Cost to be confirmed by payslip to follow and to be confirmed at the next meeting.
iii. To receive any updates regarding changing the bank account and actions to be taken.
The clerk reported that the form to the bank required a further signature and the Chairman signed this.
Progress is underway with setting up the new account with Lloyds. Full details of the signatories were completed to enable further progress.
516
DATE OF NEXT MEETING DATE
The next meeting of Fenton and Torksey Lock Parish Council will be held on Thursday 19 September 2019, at 7pm, at The Games Room, The White Swan, Torksey Lock.
There being no further business the Chairman closed the meeting at 7:18pm
Chair…………G NEWTON Date…………19 09 2019