May 16 2019 Minutes Annual Meeting of the Parish Council
MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL OF
FENTON & TORKSEY LOCK PARISH COUNCIL
Held on 16 May 2019, 7:00pm at The Games Room, The White Swan, Torksey Lock.
PRESENT: Cllr G. Newton (Chair), Cllr A Woods and Cllr G Woods.
Ruth Keillar (Clerk)
No members of the public were present.
472
TO RECEIVE NOMINATIONS FOR THE APPOINTMENT OF CHAIR
It was proposed by Cllr G. Newton, seconded by Cllr A Woods and it was RESOLVED that Cllr G. Newton be appointed Chair. Cllr G. Newton signed the Acceptance of Office and the Clerk counter-signed.
473
TO RECEIVE NOMINATIONS FOR THE APPOINTMENT OF VICE-CHAIR
It was agreed that no vice-Chair be appointed at this time.
474
TO RECEIVE ANY APPLICATIONS FOR CO-OPTION
None received
475
TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
Apologies had been received from Cllr N Ingamells, reasons accepted.
476
TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.
477
TO RESOLVE TO SUSPEND THE MEETING TO ALLOW NO MORE THAN 15 MINUTES OF PUBLIC FORUM
No members of the public were present.
478
PREVIOUS MEETING NOTES
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was RESOLVED that the notes from the meeting held on 18 April 2019 be approved as a true record and signed as minutes.
479
CHAIRMAN’S REPORT FOR INFORMATION ONLY
Nothing to report
480
CLERK’S REPORT FOR INFORMATION ONLY
The clerk reported that Acceptance of WLDC Code of Conduct forms must be signed and submitted to WLDC. All present signed and a copy will be emailed to Cllr N Ingamells.
481
COUNCILLORS’ REPORT FOR INFORMATION ONLY
Cllr A Woods reported that the notice board had not yet been refurbished. The Chair advised that this was on the contractors works to be carried out in due course.
482
TO RECEIVE REPORTS FROM OUTSIDE BODIES
Crime report received from Gainsborough Rural South for the period 1/4/19 to 28/4/19.
No incidents of crime were reported in the parish.
483
CORRESPONDENCE
A list of correspondence received for the period from 19 April – 16 May 2019 was noted and is attached.
484
GENERAL DATA PROTECTION REGULATION (GDPR).
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was unanimously RESOLVED that the following GDPR documents be re-adopted at 16 May 2019.
Data Map, Data Protection Policy, Subject Access Request Procedure, Data Breach Policy and Records Retention Policy, Privacy Notice and General Privacy Notice.
The Chair signed the summary record to this effect and the updated copies of the re-adopted policies will be posted onto the PC website
485
TO RECEIVE ANY UPDATES REGARDING THE DEFIBRILLATOR AND THE LINCOLNSHIRE COMMUNITY SPEEDWATCH SCHEME.
As Cllr N Ingamells was not present there were no updates. Updates will be received at the next meeting.
486
TO DISCUSS REQUESTING THAT SPEED SURVEYS BE CARRIED OUT IN THE VILLAGES OF FENTON AND TORKSEY LOCK.
Email from LRSP of 6/5/19 advised the following:
Torksey Lock - survey carried out opposite Little London Park in October 2017 (requested by a resident). Average speed was 45.2mph and 85th percentile speed was 50.7mph. No further action was authorised as result was deemed acceptable for the existing 50mph speed limit.
It was agreed that the survey results would be requested from LRSP and for them to be asked what is meant by “substantial changes within the locality” as stated within the above email.
Fenton – survey carried out opposite no. 25 Lincoln Road in July 2013. LRSP will carry out a further survey on request.
It was agreed that a further speed survey would be requested in Fenton at the same location.
487
FINANCIAL MATTERS
i. To approve the Statement of accounts and bank reconciliations for April as at 1 May 2019
The RFO reported balances for April 2019:
a) deposit account balance as £7,065.03
b) current account balance as £7,675.14
Uncleared cheques: Nil
It was proposed by Cllr G. Newton, seconded by Cllr A Woods and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation for March 2019.
ii. To approve accounts for 16 May 2019:
It was proposed by Cllr G. Newton, seconded by Cllr A Woods and it was unanimously RESOLVED to accept the following accounts for payment:
215740 Autela Group, Inv 14654.Part Q1 Payroll. £13.61
215741 WLDC, Inv 1906273912. Defibrillator. £400.00
215742 Holleran Accountancy, Inv 10/05/19. Internal Audit £50.00
215743 R Keillar. Expenses for May. £33.30
(Travel £15.30, Home Office £18)
iii. Audit 2018/19
a) The Annual Internal Auditors Report was noted and accepted.
b) The Governance Statement. Chair and Clerk formally approved and signed, noting the minute reference as 487,iii,b.
c) The Accounting Statement 2018/19. Signed and dated by the RFO prior to presenting for approval. The Chair formally approved and signed, noting the minute reference as 487, iii,c.
d) Exemption Certificate. The RFO and Chair formally signed and dated as at 16 May 2019.
e) It was noted that the Notice of Public Rights will be posted onto the website for at least 30 working days.
f) It was noted that the Contact sheet, Analysis of Variances, Bank Reconciliation have been prepared and relevant documents will be posted onto the website. List of items over £100 and the Asset Register at 31/03/19 will also be posted.
488
PLANNING MATTERS
Applications received:
APPLICATION REFERENCE NO: 139370
PROPOSAL: Planning application for 1no. dwelling and vehicular access.
LOCATION: Land to the south of Lincoln Road Torksey Lock Lincoln LN1 2EL
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Minor - Dwellings
The Chairman has examined the documents and had no comments.
No representations had been received from parish members.
Decisions received: None.
489
ANY URGENT ITEMS FOR DISCUSSION
None
490
TO RECEIVE ANY UPDATES RELATING TO S106 LAND TRANSFER
Email requesting an update sent to PC’s solicitor on 16/5/19. Solicitor responded that an up to date title and draft transfer documents had just been received from the landowner’s solicitor and these would be reviewed prior to further discussion with the PC Chairman.
491
TO CONSIDER ITEMS FOR INCLUSION ON THE WEB SITE
Ride to Save Lives Sunday 22 September 2019
492
DATE OF NEXT MEETING DATE
The next meeting of Fenton and Torksey Lock Parish Council will be held on Thursday 18 July 2019, at 7pm, at The Games Room, The White Swan, Torksey Lock.
There being no further business the Chairman closed the meeting at 8:12pm
Chair………G. NEWTON…………
Date………25 JULY 2019………………….