October 24 2019 Minutes
MINUTES OF THE MEETING OF THE PARISH COUNCIL OF
FENTON & TORKSEY LOCK PARISH COUNCIL
Held on 24 October 2019, 7:00pm at The Games Room, The White Swan, Torksey Lock.
PRESENT: Cllr G. Newton (Chair), Cllr A Woods and Cllr G Woods. Cllr N Jupp arrived at 7:03pm.
Ruth Keillar (Clerk)
No members of the public were present
536
TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
Apologies had been received from Cllr N Ingamells, reasons accepted.
537
TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.
538
TO RESOLVE TO SUSPEND THE MEETING TO ALLOW NO MORE THAN 15 MINUTES OF PUBLIC FORUM
No members of the public were present.
539
PREVIOUS MEETING NOTES
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was RESOLVED that the notes from the meeting held on 19 September 2019 be approved as a true record and signed as minutes. (Cllr N Jupp arrived at this point).
540
CHAIRMAN’S REPORT FOR INFORMATION ONLY
Nothing to report
541
CLERK’S REPORT FOR INFORMATION ONLY
The clerk reported that
1. LALC are holding a Clerk’s Networking Day, Wednesday 27 November, Cranwell, which the clerk would like to attend. Cost is £15 + travel (20.8 miles). Shared with Nocton Parish Council = £9.35. It was agreed that the Clerk would attend.
2. WLDC has issued a request for circulation of an updated register of electors. It was agreed that an electronic copy be requested.
542
COUNCILLORS’ REPORT FOR INFORMATION ONLY
Nothing to report.
543
TO RECEIVE REPORTS FROM OUTSIDE BODIES
Crime report received from Gainsborough Rural South for the period 01/09/19 to 29/09/19.
There were no incidents of crime reported in the parish.
544
CORRESPONDENCE
A list of correspondence received for the period from 20 September – 24 October 2019 was noted and is attached.
545
TO RECEIVE ANY UPDATES REGARDING THE DEFIBRILLATOR
Cllr N Ingamells was not present, nothing to report.
546
TO RECEIVE ANY UPDATES REGARDING THE LINCOLNSHIRE COMMUNITY SPEEDWATCH SCHEME.
Cllr N Ingamells was not present, nothing to report.
547
TO RECEIVE ANY UPDATES ON THE RECENTLY COMPLETED SPEED SURVEY IN FENTON AND OTHER RELATED MATTERS.
No further replies had been received following letters which had been issued, along with supporting documentation, to LCC, regarding the recently erected signs on the approaches to Little London Park entrance regarding Road Traffic.
And also a request for a speed survey in the area of Little London Park, thus following up comments made in the Clerk’s email to Mr J Wise dated 28 June 2019, regarding any further speedsurveys as per the recent Media Publicity.
It was agreed that the Clerk pursue this.
48
TO CONSIDER A DRAFT TRAFFIC REGULATION ORDER FOR A REDUCTION IN THE 50MPH SPEED LIMIT IN TORKSEY LOCK.
Cllr N Jupp had no further updates regarding this. It was agreed to carry this forward to the next meeting.
549
TO CONSIDER RENEWING THE PARISH COUNCIL INSURANCE WITH THE EXISTING SUPPLIER, FOLLOWING RECEIPT OF ADDITIONAL QUOTES.
The policy is due for renewal on 21 November 2019. The Clerk reported that last years cover, with Zurich Municipal, was £246.59 with a quote for this year £246.58. Alternative quotes were £344.74 and £333.
It was proposed by Cllr Cllr G. Newton, seconded by Cllr N Jupp and it was unanimously RESOLVED that the insurance quotation received from Zurich Municipal be accepted and renewed accordingly.
550
FINANCIAL MATTERS
i. To approve the Statement of accounts and bank reconciliations for September 2019 at 22 October 2019
The RFO reported balances for September 2019:
a) TSB deposit account balance as £7065.03
b) TSB current account balance as £1,920.00
c) Lloyds current account balance as £3,776.76
Uncleared cheques: NIL
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation for
September 2019.
ii. To approve accounts for 19 September 2019:
It was proposed by Cllr G. Newton, seconded by Cllr N Jupp and it was unanimously RESOLVED to accept the following accounts for payment:
CHQ 003 - LALC, inv 9414. VAT element from April payment, ref 2 £15.00
CHQ 004 - Zurich Municipal, insurance, inv. 40508231 £246.58
(21/11/19 – 20/11/20)
CHQ 005 - R MARSH, Inv.177 £135.00
(Grass £50 + Verge £85)
CHQ 006 - LALC, inv 9889 part payment, following cash payment £1.60
CHQ 007 - R KEILLAR, Clerk Salary October £189.74
CHQ 008 - R KEILLAR, Clerk Expenses October / Clerk Travel October £83.30
(Office £18, Travel £15.30, Reimbursement of Remembrance Poppy Wreath £50)
CHQ 009 – Sills and Betteridge, Acquisition of land, S106 agreement. £763.00
To note:
Hmrc. PAYE due for September £0.80
HMRC, PAYE due for October £1.00
(to be paid with at Q4)
iii. To receive any updates on the closure of the TSB bank accounts (current and savings) and the opening of a new Lloyds bank account.
TSB, Current and Savings Accounts – no cheques received as yet.
Lloyds:
a) online accounts for Cllrs Newton and Ingamells still awaited
b) Card and card-reader due
c) Debit Card due (Clerk’s use by prior approval).
iv. To consider a Draft precept schedule for 2020/21 to be finalised at the next PC meeting on 21/11/19 for submission to WLDC.
The Chairman tabled a draft precept estimate for 2020/21 together with supporting documents. After discussion it was agreed that council members will scrutinise and comment with the intention of this being finalised at the next PC meeting on 21/11/19 for submission to WLDC by 29 November 2019.
There will be opportunity to further revise the estimate prior to its final submission to WLDC by 29 January 2020.
551
PLANNING MATTERS
Applications received:
APPLICATION REFERENCE NO: 140065
PROPOSAL: Planning application for change of use of former photography gallery and studio to short term holiday let
LOCATION: Billion House Lincoln Road Torksey Lock Lincoln LN1 2EH
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Change of Use
The Chairman advised that he had examined the application and could see no reason for the pairish council to object to the proposal. No further action was agreed.
Decisions received: None.
552
ANY URGENT ITEMS FOR DISCUSSION
None
553
TO RECEIVE ANY UPDATES RELATING TO S106 LAND TRANSFER
In an email from the PC’s solicitor dated 23 September 2019, it was advised that the land transfer to the Parish Council had been completed and that the PC’s solicitor is holding the £6000 maintenance fund, received from the original landowner, pending agreement from WLDC that the funds can be paid to the Parish Council. Completion document and invoice for this stage of the work is awaited from the PC’s solicitor.
The PC’s solicitor has been asked to proceed with the completion of the Deed of Variation with WLDC.
In an email dated 24 October 2019 the Completion Statement for the Land Transfer was received. The total cost was advised as £763.60. The amount above the previously approved cost of £720 incl. VAT consists of Land Registry Completion searches + VAT and Land Registry Registration Fee.
The Clerk will prepare and submit an invoice to WLDC for the approved cost for reimbursement as previously agreed by WLDC.
554
TO CONSIDER ITEMS FOR INCLUSION ON THE WEB SITE
Nothing to consider.
555
DATE OF NEXT MEETING DATE
The next meeting of Fenton and Torksey Lock Parish Council will be held on Thursday 21 November 2019, at 7pm, at The Games Room, The White Swan, Torksey Lock.
There being no further business the Chairman closed the meeting at 7:52pm
Chair………………G. NEWTON
Date………………21 NOVEMBER 2019