February 2019 Minutes
MINUTES OF THE PARISH COUNCIL MEETING OF
FENTON & TORKSEY LOCK PARISH COUNCIL
Held on 21 March 2019, 7:19pm at The Games Room, The White Swan, Torksey Lock.
ACTION
PRESENT: Cllr G. Newton (Chair), Cllr N Ingamells, Cllr A Woods and Cllr G Woods.
Ruth Keillar (Clerk)
No members of the public was present.
435
TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
Apologies had been received from DCllr Stuart Kinch, reasons accepted.
436
TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
Cllr N Ingamells declared an interest in agenda item 17.
437
TO RESOLVE TO SUSPEND THE MEETING TO ALLOW NO MORE THAN 15 MINUTES OF PUBLIC FORUM
No members of the public were present.
438
PREVIOUS MEETING NOTES
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was RESOLVED that the notes from the meeting held on 21 February 2019 be approved as a true record and signed as minutes.
439
TO CONSIDER THE FUTURE OF THE PARISH COUNCIL
As stated previously the parish council is in recovery.
Cllr Stuart Kinch will attend the April PC meeting but will allow his membership to lapse by not completing the nomination process for the parish council elections due on 2 May 2019.
440
CHAIRMAN’S REPORT FOR INFORMATION ONLY
There have been no requests received regarding Traffic Regulation Orders following publication of LCC email dated 21/2/19.
Maintenance work on the notice boards is outstanding.
441
CLERK’S REPORT FOR INFORMATION ONLY
1. Register of Members Interest, Code of Conduct documents received by email 20/03/19 and forwarded to WLDC.
2. Election: Nomination Packs for Cllr G. Newton, Cllr N Ingamells Cllr A Woods, Cllr G Woods, completed and to be hand delivered to WLDK by 3 April.
3. The PC may consider joining the Training Scheme for 2019-2020. The cost is £75 plus £9 lunch for full day courses.
An individual session is £12.50 per half day, £28.50 per full day, incl lunch.
It was agreed that this item be considered under agenda item 16. (see minute *** below)
4. Payroll Process for 2019-2020. It was agreed to obtain a quote for payroll/pension administration from TJElmes Bookkeeping for consideration at the next meeting
442
COUNCILLORS’ REPORT FOR INFORMATION ONLY
Nothing to report.
443
TO RECEIVE REPORTS FROM OUTSIDE BODIES
Crime report received from Gainsborough Rural South for the period 1/2/19 to 28/2/19.
No incidents of crime were reported in the parish
444
CORRESPONDENCE
A list of correspondence received for the period from 22 February – 21 March 2019 was noted and is attached.
445
TO RECEIVE ANY UPDATES REGARDING THE DEFIBRILLATOR.
The defibrillator installation together with the additional electrical earthing has been completed.
Mr. Grant White of WLDC advised by email on 18/2/19 that the defibrillator was activated on 8 February 2019.
He also emailed the Defibrillator Maintenance Instructions and a checklist template for completing on a weekly basis.
Additionally he provided the information required for training to be arranged through LIVES.
A box package, LIFEPAK CR2 Defibrillator has been received from WLDC containing the following items
Door access code.
Operating Instructions
Getting Started Guide
USB cable
Spare parts for door locking mechanism.
These will be held by the Chairman until a councillor is appointed to take responsibility for the installation.
The Chairman asked for a volunteer to organise the training and to carry out the weekly checks and to take general responsibility for the unit.
Cllr N Ingamells volunteered to take on this role.
446
TO RECEIVE ANY UPDATES REGARDING THE LINCOLNSHIRE COMMUNITY SPEED WATCH SCHEME.
The Chairman reported that all of the items purchased for the scheme have been delivered.
The signs from LRSP have also been delivered.
Highways/LRSP have given written approval for the sign locations
It was agreed that Cllr N Ingamells arrange the training and set up the signs and schedule.
447
FINANCIAL MATTERS
i. To approve the Statement of accounts and bank reconciliations for January as at 3 February 2019
The RFO reported balances for January 2019:
a) deposit account balance as £7,047.79
b) current account balance as £3,950.09
Uncleared cheques:
215715 – LRSP membership fee £40.00
215722 – Howsafe Ltd (Hi-Vis Vests) £59.40
215723 – TeleTraffic (UK) Ltd (speed gun) £286.80
215724 – R Keillar (Click Counter) £3.32
(Reimbursement for purchase from Amazon)
Income: (included in balances)
HMRC – VAT reclaim to 30/12/18 £450.45
LCC Highways Grass-cutting grant 2017/2018 (PO 80207880). £40.92
(this item was minuted in January and has now cleared at the bank)
It was proposed by Cllr G. Newton, seconded by Cllr A Woods and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation for January.
ii. To approve accounts for 21 February 2019:
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was unanimously RESOLVED to accept the following accounts for payment:
215725 – R Marsh, inv 88k. Grass/Hedge for February £250.00
(Verge/Grass = £85.00, Bush shelter Painting = £165)
215726 – R Marsh, inv 91k. Planting at Chestnut Corner £67.41
(supply new plants £47.41, Labour £20)
215727 - R Keillar. Clerk’s salary for February 2019 £204.20
215728 – R Keillar. Clerk’s expenses for February 2019 £15.30
215729 – Kettlethorpe PCC. £556.60
(third share of grass cutting at Kettlethorpe Church)
iii. To consider arrangements for the 2018-19 end of year audit.
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was unanimously RESOLVED to appoint Tom Holleran to carry out the internal audit of the accounts for 2018/19.
448
PLANNING MATTERS
Applications received: None
Decisions received: None.
449
ANY URGENT ITEMS FOR DISCUSSION
None received
450
TO RECEIVE ANY UPDATES RELATING TO S106 LAND TRANSFER AND TO CONSIDER THE FOLLOWING:
a) Authorise the Parish Council Chairman to act on behalf of the parish council with regard to the S106 land transfer and the Deed of Variation.
It was proposed by Cllr A Woods, seconded by S. Kinch and it was unanimously RESOLVED to authorise the PC Chairman to act on behalf of the PC in this matter in accordance with the revised Terms of Business as received in email dated 5 February 2019
b) Confirm the appointment of Sills and Betteridge, specifically Ms. Susan Thomas, to act on behalf of the parish council in matters concerning the s106 land transfer and the Deed of Variation.
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was unanimously RESOLVED to confirm the appointment of Ms. Susan Thomas of Sills and Betteridge to act on behalf of the parish council in these matters.
c) Approve revised and additional costs in respect of item 2 above - costs estimated at £600 + VAT and disbursements for the transfer and £350 + VAT for the work in connection with the Deed of Variation. In accordance with email from Ms. Thomas dated 25 January 2019.
It was proposed by Cllr G. Newton, seconded by Cllr A Woods and it was unanimously RESOLVED to approve the increased and additional costs as stated.
d) It was noted that any future sale of land, following completion of a, b & c above, will necessitate further instructions to solicitors together with any additional authorisations to be recorded in minutes of meetings.
451
INTERNAL POLICY REVIEW
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was RESOLVED that following Internal Policies by re-adopted:
Standing Orders / Financial Regulations / Code of Conduct / Complaints / Data Protection / Communications / Model Publication Scheme / Social Media Policy / Audio Policy.
The chairman signed the revised schedule sheet.
452
TO CONSIDER ITEMS FOR INCLUSION ON THE WEB SITE
It was agreed to post the following:
Election Information, and any additional relevant information following the Clerk’s training on 25 February.
Details of Traffic regulation orders (TRO's), received from LCC
Details of the Defibrillator.
453
DATE OF NEXT MEETING DATE
The next meeting of Fenton and Torksey Lock Parish Council will be Annual Parish Meeting to be followed by the ordinary Parish Council Meeting.- Thursday 21 March 2019, at 7pm, at The Games Room, The White Swan, Torksey Lock.
There being no further business the Chairman closed the meeting at 8:23pm
Chair………..G NEWTON
Date………..21 MARCH 2019