March 21 2019 Minutes
MINUTES OF THE PARISH COUNCIL MEETING OF
FENTON & TORKSEY LOCK PARISH COUNCIL
Held on 21 March 2019, 7:19pm at The Games Room, The White Swan, Torksey Lock.
PRESENT: Cllr G. Newton (Chair), Cllr N Ingamells, Cllr A Woods and Cllr G Woods.
Ruth Keillar (Clerk)
No members of the public were present.
435
TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
Apologies had been received from DCllr Stuart Kinch, reasons accepted.
436
TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
Cllr N Ingamells declared an interest in agenda item 17.
437
TO RESOLVE TO SUSPEND THE MEETING TO ALLOW NO MORE THAN 15 MINUTES OF PUBLIC FORUM
No members of the public were present.
438
PREVIOUS MEETING NOTES
Correction to Notes – Minute 421. Line 4 – change Blind Dogs to Guide Dogs.
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was RESOLVED that the notes from the meeting held on 21 February 2019 be approved as a true record and signed as minutes.
439
TO CONSIDER THE FUTURE OF THE PARISH COUNCIL
As stated previously the parish council is in recovery.
Cllr Stuart Kinch will attend the April PC meeting but will allow his membership to lapse by not completing the nomination process for the parish council elections due on 2 May 2019.
440
CHAIRMAN’S REPORT FOR INFORMATION ONLY
There have been no requests received regarding Traffic Regulation Orders following publication of LCC email dated 21/2/19.
Maintenance work on the notice boards is outstanding.
441
CLERK’S REPORT FOR INFORMATION ONLY
1. Further to Cllr N Ingamells co-option to the Parish Council his Register of Members Interest, Code of Conduct documents received by email 20/03/19 and forwarded to WLDC.
2. Election: Nomination Packs for Cllr G. Newton, Cllr N Ingamells Cllr A Woods, Cllr G Woods, completed and to be hand delivered to WLDK by 3 April.
3. The PC may consider joining the Training Scheme for 2019-2020. The cost is £75 plus £9 lunch for full day courses.
An individual session is £12.50 per half day, £28.50 per full day, incl lunch.
It was agreed that this item be considered under agenda item 16. (see minute 442 below)
442
ANY URGENT ITEMS FOR DISCUSSION (this agenda item was brought forward at the Chair’s discretion)
To consider if the PC should join the LALC Training Scheme for 2019-2020, bearing in mind that Cllrs A&G Woods and any further new Cllrs elected or co-opted, may require further professional training. It was agreed that the training schedule be re-circulated and a Braille copy be arranged for Cllr G Woods.
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was RESOLVED that the PC should join the scheme, at a cost of £75.00
443
COUNCILLORS’ REPORT FOR INFORMATION ONLY
Nothing to report.
444
TO RECEIVE REPORTS FROM OUTSIDE BODIES
Crime report received from Gainsborough Rural South for the period 1/2/19 to 28/2/19.
No incidents of crime were reported in the parish
445
CORRESPONDENCE
A list of correspondence received for the period from 22 February – 21 March 2019 was noted and is attached.
446
TO RECEIVE ANY UPDATES REGARDING THE DEFIBRILLATOR.
WLDC have been informed that the contact person for the defibrillator is changed to Cllr N Ingamells and they have advised the East Midlands Ambulance Service (EMAS) of his contact details.
Maintenance checks have commenced by Cllr N Ingamells. Cllr N Ingamells reported an issue with the light not flashing on the defibrillator as is stated on the checklist. This is being investigated.
Training of volunteers to be organised. It was agreed that Cllr N Ingamells contact LIVES.
Action: Cllr N Ingamells
447
TO RECEIVE ANY UPDATES REGARDING THE LINCOLNSHIRE COMMUNITY SPEED WATCH SCHEME.
6 passive signs have been erected – 5 on Lincoln road (40 mph) and 1 on Kettlethorpe road (30 mph).
Cllr N Ingamells reported that the Volunteers will be undertaking online training and will be ready to commence patrols.
448
TO DISCUSS REQUESTING THAT SPEED SURVEYS BE CARRIED OUT IN THE VILLAGES OF FENTON AND TORKSEY LOCK.
The Chairman presented 2 papers for discussion:-
1. Concerning the growth of domestic properties within the parish from 2010 to date together with the future planned growth in the parish up to 2035.
The assessment highlights 31% actual growth from 2010 to date and a further planned growth of 41% from 2010 to 2035. Planned Actual & Planned growth from 2010 to 2035 is 85%.
Traffic Authorities are asked to keep their speed limits under review with changing circumstances over time (eg growth) in villages when setting or changing speed limits – ref Dept. for Transport Circular 01/2013 Setting Local Speed Limits
2. Concerning speed surveys carried out in Fenton.
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was RESOLVED that the PC approach Highways and request a Speed Survey be undertaken to access current levels of traffic.
Action:Clerk
449
FINANCIAL MATTERS
i. To approve the Statement of accounts and bank reconciliations for February as at 3 March 2019
The RFO reported balances for February 2019:
ii. deposit account balance as £7,047.79
iii. current account balance as £3,341.07
Uncleared cheques:
215725 – R Marsh, inv 88k. Grass/Hedge for February £250.00
(Verge/Grass = £85.00, Bush shelter Painting = £165)
215726 – R Marsh, inv 91k. Grass/Hedge for February £67.41
(supply new plants £47.41, Labour £20)
215729 – Kettlethorpe PCC. £556.60
(third share of grass cutting at Kettlethorpe Church)
Income: NIL
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation February 2019.
iv. To approve accounts for 21 March 2019:
It was proposed by Cllr G. Newton, seconded by Cllr G Woods and it was unanimously RESOLVED to accept the following accounts for payment:
215730 - R Keillar. Clerk’s salary for March 2019 £204.20
215731 – R Keillar. Clerk’s expenses for March 2019 £42.89
(includes travel to WLDC Election Briefing 26/02/19, Gainsborough DC Offices
and to LALC election training 13/03/19, North Kyme Village Hall).
215732 – LALC invoice for Cllr Training £24.00
(Dunholme, 6 March 2019, Cllrs A & G Woods)
215733 - LALC membership subscription fee 2019-2020 £150.59
(Cheque dated 01/04/19 for inclusion in next financial year).
215734 – LALC Training Scheme fee 2019-2020 £75.00
(approved at minute 442)
215735 – ICO membership renewal 2019-2020 £40.00
v. To note that External Audit information will be available w/c 25 March, from FKP Littlejohn. It is expected that the format will be as last year, with the PC submitting an exemption form. The date for submission is expected to be early June.
vi. It was noted that Autela has submitted HMRC slips for 2019-2020
vii. Payroll Process for 2019-2020. It was agreed to obtain a quote for payroll/pension administration from TJ Bookkeeping for consideration at the next meeting
450
PLANNING MATTERS
Applications received: None
Decisions received: None.
451
TO RECEIVE ANY UPDATES RELATING TO S106 LAND TRANSFER AND TO CONSIDER THE FOLLOWING:
Email dated 19/3/19 received from Ms. Susan Thomas of Sills & Betteridge and circulated to members. This states that she has contacted the landowner’s solicitor regarding the land transfer and WLDC regarding the Deed of Variation.
452
TO CONSIDER ITEMS FOR INCLUSION ON THE WEB SITE
None
453
DATE OF NEXT MEETING DATE
The next meeting of Fenton and Torksey Lock Parish Council will be Thursday 18 April 2019, at 7pm, at The Games Room, The White Swan, Torksey Lock.
There being no further business the Chairman closed the meeting at 8:23pm
Chair……….G NEWTON
Date………..18 APRIL 2019