November 21 2019 Minutes
MINUTES OF THE MEETING OF THE PARISH COUNCIL OF
FENTON & TORKSEY LOCK PARISH COUNCIL
Held on 21 November 2019, 7:15pm at The Games Room, The White Swan, Torksey Lock.
PRESENT: Cllr G. Newton (Chair), Cllr N Ingamells, Cllr N Jupp.
Ruth Keillar (Clerk)
One member of the public was present.
CHAIRMAN’S OPENING REMARKS
Our newly elected District Councillor, Jane Ellis, who was going to attend this meeting, has had to cancel due to another commitment. She has asked that the notes for this meeting and the date of the next meeting are forwarded to her.
It is with considerable regret that I have to advise that Genny & Andre Woods have both tendered their resignations from the Parish Council, with immediate effect, on health grounds.
I propose a vote of thanks for their service and wish them both well. This was endorsed unanimously by all in attendance.
The Clerk has notified WLDC.
The meeting commenced late due to the ill health of a Cllr and it was agreed that only time-critical items be addressed at the meeting, due to the health issue. All non-urgent items would be deferred until the next meeting.
556
TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
None received.
557
TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
Cllr. Ingamells declared an interest in agenda item 21.
The Chairman stated that item 21 is a progress update from the PC’s solicitor regarding the S106 land transfer and Cllr N Ingamells may remain at the meeting for this.
558
TO RESOLVE TO SUSPEND THE MEETING TO ALLOW NO MORE THAN 15 MINUTES OF PUBLIC FORUM
One member of the public was present. No issues were raised.
559
PREVIOUS MEETING NOTES
It was proposed by Cllr G. Newton, seconded by Cllr N Jupp and it was RESOLVED that the notes from the meeting held on 24 October 2019 be approved as a true record and signed as minutes.
560
CHAIRMAN’S REPORT FOR INFORMATION ONLY
This item was DEFERRED to the next meeting.
561
CLERK’S REPORT FOR INFORMATION ONLY
This item was DEFERRED to the next meeting.
562
COUNCILLORS’ REPORT FOR INFORMATION ONLY
This item was DEFERRED to the next meeting.
563
TO RECEIVE REPORTS FROM OUTSIDE BODIES
This item was DEFERRED to the next meeting.
564
CORRESPONDENCE
This item was DEFERRED to the next meeting.
565
TO RECEIVE ANY UPDATES REGARDING THE DEFIBRILLATOR
This item was DEFERRED to the next meeting.
566
TO RECEIVE ANY UPDATES REGARDING THE LINCOLNSHIRE COMMUNITY SPEEDWATCH SCHEME.
This item was DEFERRED to the next meeting.
567
TO RECEIVE ANY UPDATES ON THE RECENTLY COMPLETED SPEED SURVEY IN FENTON AND OTHER RELATED MATTERS.
This item was DEFERRED to the next meeting.
568
TO CONSIDER A DRAFT TRAFFIC REGULATION ORDER FOR A REDUCTION IN THE 50MPH SPEED LIMIT IN TORKSEY LOCK.
This item was DEFERRED to the next meeting.
569
TO CONSIDER A QUOTE FROM ALL ROUND GARDENS. For grass, hedge and verge cutting for 2020-2021.
All Round Gardens quotation for grass cutting and other minor works for the 2020/21 season dated 16/10/19 was tabled. The quotation was forwarded to the PC Communal email system on 18/10/19
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was unanimously RESOLVED that the quotation be accepted,
The Clerk will notify All Round Gardens.
570
TO DISCUSS THE CONDITION OF THE TORKSEY LOCK NOTICE BOARD
The recent bad weather has resulted in considerable water ingress into the notice board. A recent attempt to weatherproof the notice board has not been successful.
It is suggested that this unit be removed and replaced by the notice board originally purchased for Fenton Fields, but not used, which is being held in storage at Little London Park, courtesy of Mr. John Mannion. If this unit is still viable then this could be a way forward.
It was agreed that Cllr N Ingamells investigate the issue further and report at the next meeting.
571
FINANCIAL MATTERS
i. To approve the Statement of accounts and bank reconciliations for October 2019 at 19 November 2019
The RFO reported balances for October 2019:
a) TSB deposit account balance as at 19 November £7,065.03
b) TSB current account balance as at 19 November £1,920.65
c) Lloyds current account balance as at 19 November £2.342.54
Uncleared cheques: NIL
It was proposed by Cllr G. Newton, seconded by Cllr N Jupp and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation for
October 2019.
ii. To approve accounts for 21 November 2019:
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was unanimously RESOLVED to accept the following accounts for payment:
CHQ 010 - R KEILLAR, Clerk Salary November £189.74
CHQ 011 - R KEILLAR, Clerk Expenses/Clerk Travel November £33.30
(Office £18, Travel £15.30,)
CHQ 012 - Sills and Betteridge, acquisition of S106 land. Balance due £0.60
To note:
HMRC. PAYE due for September £0.80
HMRC, PAYE due for October £1.00
HMRC. PAYE due for November £0.80
(to be paid with at Q4)
iii. To receive any updates on the closure of the TSB bank accounts (current and savings) and the opening of a new Lloyds bank account.
TSB, Current and Savings Accounts – no cheques received as yet. It was agreed that the Clerk would continue to chase this.
Lloyds:
a) Online accounts for Cllr Newton online application received and signed, for return to Lloyds as signed for post
b) Cllr Ingamells to make online application for online banking, for signing at the next meeting.
c) Card and card-reader due
d) Debit Card due (Clerk’s use by prior approval).
iv. To finalise the Draft precept schedule for 2020/21, for submission to WLDC by 29 November 2019.
The Chairman tabled Revision 4 of the precept estimate for 2020/21 together with supporting documents. The only change to the previous issue (Rev 3) is the addition of note 5 relating to the costs associated with the legal costs to date for the S106 land transfer, to be reimbursed by WLDC.
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was unanimously RESOLVED to proceed to submit the precept estimate to WLDC on the above basis.
The precept estimate was completed and signed off, The Clerk will submit the estimate to WLDC prior to 29 November 2019.
There will be opportunity to further revise the estimate prior to its final submission to WLDC by 29 January 2020.
572
PLANNING MATTERS
Applications received:
1. APPLICATION REFERENCE NO: 140259
PROPOSAL: Outline planning application to erect 5no. dwellings, with all matters reserved.
LOCATION: Land off Newark Road Torksey Lock Lincoln LN1 2EJ
APPLICATION TYPE: Outline Planning Application
APPLICATION CATEGORY: Minor – Dwellings
The Chairman advised that he had examined the application documentation contained in the WLDC planning portal and had no comments.
2. APPLICATION REFERENCE NO: 140171
PROPOSAL: Planning application to vary conditions 5 and 10 of planning permission 137250 granted 22 September 2011 (127051) - changes to site layout plan to allow 40 permanent residential units rather than 22.
LOCATION: Little London Caravan Site Lincoln Road Torksey Lock Lincoln LN1 2EL
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Major – Dwellings
The Chairman advised that he had examined the application documentation contained in the WLDC planning portal and made the following comments:
Increase in homes from 74 to 114.
In the Panning Statement received with the application…
Clause 2.1 Refers to Torksey. The address of the site as correctly given in Clause 1.1 is Torksey Lock.
Torksey and Torksey Lock are separate villages.
Clause 3.14 refers to Policy LP2 in relation to Torksey. The development is not in Torksey – it is in Torksey Lock.
Clause 3.17 again refers to Torksey rather than to Torksey Lock.
What are the intentions for access into the new area? Will this be via the existing roads on the other part of the site or will a new access be created? In either case it’s clear that there will be a significant increase in daily vehicle and pedestrian movements. A temporary access for construction traffic has been created from the application site onto the dual carriageway section of the A156. It is clear that resultant increases in vehicle and pedestrian traffic will add to the already considerable risks involved during access to and egress from the site onto this very busy section of the A156 which has a speed limit of 50mph.
It was agreed that the Parish Council submit a comment based on the above.
Decisions received: None.
573
PARISH COUNCIL COMMUNICATION.
Cllrs Andre & Genny Woods have suggested that the Parish Council could consider the following issues:-
a) Greater communication with parishioners.
It was agreed that the Parish Council might benefit from further engagement with the community via the current Facebook Group, which is administered by Cllrs Newton and Ingamells. Agendas and Notes/Minutes will be posted on FB along with any other relevant notices. It was agreed that Cllr N Ingamells would co-ordinate this activity.
b) Greater involvement with District & County Councillors.
It was noted that that the new DCllr had registered interest in attending PC meetings. It was agreed that the PC could re-instate invitations for County Cllrs to attend meetings. It was agreed that the local PCSO be invited to attend meetings at regular intervals. It was noted that that the FB page could be utilised to garner public interest in attending meetings when C/D Cllrs/PCSO were in attendance.
574
ANY URGENT ITEMS FOR DISCUSSION
None
575
TO RECEIVE ANY UPDATES RELATING TO S106 LAND TRANSFER
No updates to report.
576
TO CONSIDER ITEMS FOR INCLUSION ON THE WEB SITE
Nothing further to consider. (see minute 573).
577
DATE OF NEXT MEETING DATE
The next meeting of Fenton and Torksey Lock Parish Council will be held on Thursday 19 December 2019, at 7pm, at The Games Room, The White Swan, Torksey Lock.
There being no further business the Chairman closed the meeting at 8:00pm
Chair………G. NEWTON Date…………………19/12/2019