July 22 2021 - Minutes of the Meeting
MINUTES OF THE PARISH COUNCIL MEETING, FENTON & TORKSEY LOCK.
held on Thursday 22 July 2021, 7pm, at Kettlethorpe Village Hall.
PRESENT: Cllr G. Newton (Chair), DCllr J Ellis, Cllr A Woods, Cllr S Wride, Cllr I Smith* see minute 765.
Also present: Ruth Keillar (Clerk),
Mr Ian Smith was present as a member of the public and co-opted at minute 765.
Chairman’s opening remarks.
The Chairman welcomed all present to the meeting noting that all attendees were observing the current guidance regarding covid secure meetings.
This is the first face-to-face parish council meeting since 20 February 2020 due to the covid-19 pandemic.
762. To receive apologies and reasons for absence.
Apologies received from Cllr. M Mitchell and reason accepted.
Due to an on-going illness, Cllr Mitchell will take a leave of absence from the parish council and will not partake in its activities however she will be kept informed.
763. To receive Declarations of Interest on any item on the Agenda.
Members may make any declarations of interest at this point but may also make them at any point during the meeting.
No Declarations of Interest received.
764. To resolve to suspend the meeting to allow no more than 15 minutes of public forum.
1 member of the public was present however no resolution was made.
765. To receive applications for Co-option to the vacant seats on the Parish Council.
An application to join the parish council had been received from Mr I B Smith, a resident of Torksey Lock.
The application was reviewed and found to be satisfactory.
It was proposed by the Chairman, Cllr G. Newton, seconded by Cllr S Wride and unanimously RESOLVED to co-opt Mr. I B Smith to be a member of Fenton & Torksey Lock Parish Council as Cllr. I B Smith.
Cllr. Smith signed the Acceptance of Office Form.
Cllr Smith was handed a copy of the Declaration of Interests Form to be completed and returned to the Clerk within 28 days.
The Chairman and Clerk will forward to Cllr. Smith, details for accessing the PC Communal email system and PC Website respectively.
766. Notes of the Parish Council meetings:
i. Notes of the Parish Council meeting held on: 5 May 2021 to be approved and signed as minutes.
It was proposed by the Chairman, Cllr G. Newton, seconded by DCllr J Ellis and it was RESOLVED to approve the notes of the Parish Council meeting held on 5 May 2021 and these were duly signed as minutes.
ii. Notes of the Parish Council Business conducted under Delegated Powers to carry out PC business by the Clerk, as adopted 5 May 2021, minute 757 b.
Nothing to record.
767. To receive reports from Police with crime information.
The latest crime report from local policing for the period 29 May to 25 June 2021 shows that no crimes were reported in the parish.
768. To receive any updates regarding the Speedwatch scheme and to consider any action.
Implementation delayed due to pandemic and resignation of councillors assigned to this item.
The Chairman stated that he had circulated councillors with a suggestion to put this matter to the community via Facebook as a community initiative run and organised by the community, reporting to the parish council. The Parish council would supply the equipment necessary to the group leader. No response had been received from PC members.
The Chairman requested any other thoughts/ suggestions from members as to how to get this underway.
After discussion, It was agreed that councillors would look at the suggestion the Chairman had submitted previously to them and make any comments/suggestions for a post on the PC’s Facebook page requesting volunteers from the community to participate. It was further agreed that if this approach did not prove to be effective in recruiting volunteers, a parish wide mail drop would follow.
769. To receive any updates regarding a joint approach to speeding with Torksey PC and to consider any action.
Implementation delayed due to pandemic and resignation of a councillor assigned to this item.
The Chairman requested 2 volunteers to liaise with Torksey Parish Council regarding a joint approach in consideration of shared concerns. Cllr A Woods and Cllr S Wride volunteered to take this forward. It was agreed that an email and list of suggested topics be sent to Torksey PC.
770. To receive any updates regarding the defibrillator.
WLDC have replaced the batteries under their maintenance scheme and the unit is back in service. Weekly checks are being carried out by the Chairman, as Guardian.
Checks are recorded using the WLDC on-line system – there is no longer a requirement for paper based checks to be recorded.
771. To consider Training arrangements for Cllrs.
The Clerk will circulate the latest available training schedule to councillors. Training is considered essential and courses for new councillors are regularly available.
Courses must be booked through the Clerk.
772. Financial Matters
i. To approve the Statement of accounts and bank reconciliations to date.
A copy of the Financial Report for May, June and July 2021 has been issued to attending members of the PC. The following is a summary.
The RFO reported balances as at 20/07/2021:
a) Lloyds Current Account £7,111.33
b) Lloyds Bus Savings A/C £13,082.40
Interest accrued May, June, July £0.33
Uncleared cheques: NIL
Payments received, included in balances: NIL
Payments received, excluded from balances: NIL
To note:
HMRC. PAYE
April £1.80
May £1.80
June £2.00
It was proposed by Cllr G. Newton, seconded by Cllr A Woods and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation for May, June and July 2021.
i. Audit 2020/2021
To receive any updates.
Audit 2020-2021. Ref 10122
Audit submitted to PFK Littlejohn on 13/05/2021.
Notification of no further action received 18/06/2021.
The Notice of Public Rights was published on 14/6/21 and scheduled to be removed on 23 July 2021. There have been no enquiries resulting from the publication of the audit documents.
773. Any urgent items for discussion
Matters can be raised and may become future agenda items. Items will only be taken if notified to the Chairman 24 hours prior to the meeting.
No items were raised. It was agreed that at the request of Cllr A Woods an agenda item appertaining to a possible PC newsletter be added to the next agenda.
774. To receive any updates on the S106 agreement / Sale of Land.
The Contract and Land Registry documents for the land adjacent to 4 Fenton Fields have been received and comments submitted. Awaiting PC solicitor to resubmit documents.
The Contract and Land Registry documents for the land adjacent to 3 Fenton Fields have been received, signed by 2 parish councillors, witnessed and returned to the PC’s solicitor.
775. Date of next meeting
This is provisionally agreed as Meeting 3. Precept Estimate meeting in October /November (depending on when WLDC issue the paperwork), as agreed on 5 May 2021, minute 757 a.
As there was no further business, the Chair declared the meeting closed at 19.56
Chair........................................G. NEWTON......
Date..............................18 NOVEMBER 2021.....