January 1 - March 31 2021 Minutes made under the contingency Plan
FENTON AND TORKSEY LOCK PARISH COUNCIL
CONTINGENCY PLAN (CP) REPORT OF ACTIONS TAKEN.
These records were ratified at the meeting of 05/05/2021 and accepted as Minutes.
701.
04/01/21. LCC update regarding LCC Website provision.
702.
04/01/21. Sale of Land, Areas 1 and 2 on map. Quote A. Advertising costs for placing required advert requested and received relating to the Gainsborough Standard. £477.36+VAT = £572.83.
06/01/21. Quote B. Advertising costs relating to Lincolnshire Echo received. £386.40 + VAT = £463.68.
19/01/21. Agreed to proceed with quote B and supplier informed.
29/01/21. Sale of Land. Advert placed for a two week period and paid (£463.68) for publication in Lincolnshire Echo 4th and 11th February 2021.
04/02/21. Sale of Land,
a) An expression of interest has been received form a resident in relation to the Area 1, 234 sq meters. Acknowledgement reply issued.
b) An expression of interest has been received form a resident in relation to the Area 2, 110 sq meters. Acknowledgement reply issued.
13/02/21. Sale of Land. Suggested selling prices circulated.
Area 1. (Approximately 234 sq. m. from Mundy’s report)
Land valuation from Mundys £2000
Land valuation fee from Mundys £170 (pro rata) (Full cost = £250.00)
Legal fees from Sills & Betteridge £450
Advertising Cost, Lincolnshire Echo £263 (pro rata) (Full cost = £386.4)
Total £2883
Area 2. (Approximately 110 sq. m. from Mundy’s report)
Land valuation £500
Area 2 is approx. half that of Area 1, giving it a value on the same basis as Area 1 of £1000. Allowance for work already done is 50% of land value.
Land valuation fee from Mundys £80 (pro rata) (Full cost £250)
Legal fees from Sills & Betteridge £450
Advertising Cost, Lincolnshire Echo £123 (pro rata) (Full cost £386.4)
Total £1153
25/02/21. Sale of Land. Confirmation of two expressions of interest sent to PC Solicitor.
Enquiry regarding overage which may be considered for inclusion in the arrangement.
27/02/21. Sale of Land. Proposed cost issued to resident Area 1 and Area 2.
27/02/21. Resident Area 2 confirmed intention to proceed.
12/03/21. Resident Area 2 Solicitor confirmed.
02/03/21. Resident Area 1 confirmed intention to proceed.
09/03/21. Resident Area 1 solicitor confirmed.
12/03/21. Resident Area 1 enquired re how land is classed following conversation with former Cllr N Ingamells. PC Solicitors confirm that any request for change of use is down to the purchaser. This was relayed to the prospective buyer.
10/03/21. Sale of Land. PC Solicitors confirmed costs for sales of the two plots as £450 +VAT each plus £6 each for title copies. It was confirmed (15/03/21) that the CHAPS costs of £35 can be excluded if the costs are paid by BACS.
11/03/21. Sale of Land. PC Solicitor costs, for the two sales, circulated to all and agreed.
15/03/21. Costs relating to Overage confirmed as £750 +VAT.
17/03/21. Sale of Land. PC Solicitors ROR/agreement received and agreed.
24/03/21. Sale of Land. Original Valuation received from Mundy’s in 2018. Updated request to Mundy’s confirms that there is no significant increase in the value of this parcel of land.
26/03/21. Sale of Land. Regarding resident/land Area 1, it was agreed that the PC will instruct the inclusion of a 40% overage in perpetuity clause, within the conveyance documentation and request their confirmation that they still wish to proceed with the sale with this clause included.
It was proposed and agreed that the cost (£750+VAT) is met by the parish council from the land sale proceeds; this being an additional specific condition required by the parish council outside normal conveyancing requirements.
29/03/21. Resident for land Area 1 agreed to the overage clause.
703.
05/01/21. Road signage at Little London area. CCllr R Butroid confirmed that the sign is to be corrected.
704.
08/01/21. LCC Website. Information regarding free assistance received.
705.
13/01/21. Lincs Police information regarding ‘Safer Together’ Scheme.
706.
21/01/21. WLDC Litter Picking Scheme information received from DCllr J Ellis.
707.
26/01/21. Kettleworth PCC grass-cutting donation request received. 2020 has amounted to £1560.00.
28/01/21. 1/3 cost, £520 donation made.
708.
19/01/21. Road Rock Salt. Purchased by Cllr G. Newton and to be re-imbursed. £38 plus £7.60 VAT Total £45.60. (8x25kg bags).
709.
25/01/21. Precept Request submitted to WLDC.
710.
27/01/21. LCCHighways Grass-cutting Scheme. Information received. The contribution rate has now been set at £0.0241 per msq per cut, per annum. Therefore, based on a minimum of three cuts, in line with LCC policy, the contribution figure for 2021-22 is £174.39
08/03/21. LCC Highways Grass-cutting Agreement for 2021-22 returned along with Insurance information.
08/02/21. Acknowledgement received from LCC Highways.
711.
01/02/21. LCC Highways reported that the Uneven Footpath adjacent to Little London Park, reported on 4 August 2020, has been repaired.
712.
03/02/21. LCC Website. Email sent to request that Mr P Langford be added as an administrator to help with the setting up of the new LCC website. Added on 09/02/21.
713.
03/02/21. Laminator purchased for the PC by Cllr G. Newton, to be reimbursed. £16.66+VAT.
714.
03/02/21. Contingency Plan for Business Interruption has been extended for 6 months until 02/08/21, or as circumstances dictate.
715.
04/02/21. Temporary road and access adjacent to Little London, relating to development works – update received from the Planning enforcement Officer to confirm that the situation is being monitored.
716.
05/02/21. LALC Annual Training Scheme application and costs received.
24/02/21. Application submitted to LALC
717.
12/02/21. LALC membership fee invoice received. Arranged for online payment 01/04/21.
718.
01/03/21. ICO. Certificate Reference: ZA110105 for 2021-22 received.
719.
03/03/21. WLDC Budget circulated by DCllr J Ellis.
720.
17/03/21. Cllr N Ingamells resigned as a Member of the PC. WLDC notice received 18/03/21 and displayed.
721.
18/03/21. Waste Collection. Email received from a resident complaining that WLDC garden waste bins are not collected over winter. DCllr J Ellis copied in.
722.
20/03/21. Vacancy – expression of interest received from a member of the public. Application form issued.
723.
22/03/21. Elections. Notices of Elections received and posted online/notice boards:
Police and Crime Commissioner/County Cllrs.
724.
25/03/21. External Audit. Details for 2020-21 received from PKF Littlejohn. Deadline for submissions 30 June. 30 September is the deadline for publication and must include the first 10 working days of July within the 30 working day period they set for the exercise of public rights for 2020/21.
It is advised that any request for a delay to signing the documents be made as soon as known. There is currently no provision for the suspension of meetings due to any further covid requirements.
725.
25/03/21. Defibrillator. The Chair contacted LIVES regarding the defibrillator (Telephone kiosk) due to no registration and few checks having been made by the former Cllr responsible for this.
29/03/21. Contact made to EMAS to register and update information.
29/03/21. WLDC Defibrillator Scheme and costs circulated and approved. £100+VAT per annum. Documentation submitted to WLDC.
30/03/21. Cllr G. Newton met with the WLDC representative, Matthew Snee. An invoice for the arrangement is due in April 2021 (next financial year).
726.
25/03/21. Bank Mandate amended to remove Neil Ingamells.
727.
29/03/21. Cllr N Jupp resigned as a Member of the PC. WLDC notice received 30/03/21 and displayed.
728.
29/03/21. LALC update regarding remote meetings. The current legal arrangement is due to end on 7 May and PCs are advised to hold any meetings prior to this, with the Dates for the APM advised as 4, 5, 6 May.
31/03/21. It was agreed that the APM be held on Wednesday 5 May, followed by the AMPC, by Zoom. It was agreed that the agenda for the APM be kept to the minimum to include only those items of key importance at this time. Arrangements for future meetings will be dependant on further LALC and Govt advice.
729. Financial Report
The following payments have been made between 1 January – 31 March 2021.
The following payments have been received: NIL
Bank balances at 31 March 2021
Treasurers A/C (current) £3,311.85
BB Inst Online (Savings) £13,081.96
Interest added:
11/01/21 £0.12
09/02/21 £0.10
09/03/21 £0.10
Accepted as Minutes on 05/05/2021
Chair……G. NEWTON……..Date……05/05/2021.