January 16 2020 Minutes
MINUTES OF THE MEETING OF THE PARISH COUNCIL OF
FENTON & TORKSEY LOCK PARISH COUNCIL
Held on 16 January 2020, 7:00pm at The Games Room, The White Swan, Torksey Lock.
ACTION
PRESENT: Cllr G. Newton (Chair), Cllr N Ingamells, Cllr N Jupp. Cllr S Wride
CCllr R Butroid, DCllr J Ellis.
No members of the public were present.
CHAIRMAN’S OPENING REMARKS
The chairman welcomed all present and special thanks were extended to CCllr R Butroid and DCllr J Ellis for their attendance.
Clerk & RFO Ruth Keillar had reported unwell and was not in attendance. The notes of the meeting are taken by the Chairman.
C Cllr Butroid asked whether agenda items concerning Highways could be brought forward.
Members agreed to bring forward agenda items 13 and 14.
D Cllr Ellis asked if she could then provide her feed-back from discussions at the previous meeting. This was also agreed by members.
601
TO RECEIVE ANY UPDATES ON THE RECENTLY COMPLETED SPEED SURVEY IN FENTON AND OTHER RELATED MATTERS.
In an email dated 23 December 2019, C/Cllr Butroid had advised that although recent speed test results in Torksey Lock had not supported a reduction in the speed limit, a further test would be done at some unspecified future date. It was also advised that he’d had discussions with LCC Highways regarding other road markings which could be used to bring a reduction in speed. There are no other details forthcoming in this respect.
C Cllr Butroid advised that there was nothing further to add at this time.
The “pedestrian crossing” signs on the approaches to Little London are still being challenged for their correctness, by the parish council.
The Chairman had circulated to councillors background information and comment on this matter following earlier verbal comments received from D/Cllr Butroid and reported by the clerk.
Whatever the reason for the erection of the signs the only matter to address is whether or not these are correct. If they are correct then we require this in writing from Highways. If they are not correct then Highways should replace them without delay.
It was agreed that CCllr Butroid would contact Highways and obtain a written response on the suitability of the installed signs.
ACTION: CCllr Butroid
602
TO CONSIDER A DRAFT TRAFFIC REGULATION ORDER FOR A REDUCTION IN THE 50MPH SPEED LIMIT IN TORKSEY LOCK.
Cllr Jupp reported that he had been advised that LCC Highways were still intending to check the situation at and around the hump back bridge over the Fossdyke but he had no date for this inspection.
The chairman stated that Torksey Parish Council had sent an email to this PC regarding undertaking a joint effort to bring about a reduction in the 50 mph speed limit. This was agreed after discussion.
The clerk will be requested to write to Torksey Parish Council suggesting that both PCs nominate 2 councillors each to devise a joint approach and to suggest to whom the approach should be addressed to. The joint group would then report their proposals to the respective parish councils for approval and subsequent joint action. This was agreed after discussion.
It was suggested that the starting point for the joint approach could be a list of the hazards that exist inside the 50 mph speed limit in Torksey and Torksey Lock. This was agreed after discussion.
The chairman had compiled and distributed a list of such hazards for consideration. Copies were also handed to CCllr Butroid and DCllr Ellis.
DCllr Butroid advised that he was arranging for an inspection of the area with LCC Highways official and anticipated that this would be carried out within the next 2 weeks.
CCllr Ellis was handed a package of background information that included recent efforts of residents to highlight the apparent dangers on this stretch of road to county and district councillors, local MPs, local press and others
ACTION: Clerk / CCllr Butroid
At this point in the meeting DCllr Ellis advised that she had sent emails providing feedback on matters raised at the previous meeting. These are regarding Tree Planting, Fly Tipping and Criteria for making objections against planning applications.
CCllr Butroid and DCllr Ellis then left the meeting which then continued with the agenda.
603
TO RECEIVE APOLOGIES AND REASONS FOR ABSENCE.
All members present.
604
TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
Cllr. Ingamells withdrew his declaration of interest in agenda item 23.
605
TO RESOLVE TO SUSPEND THE MEETING TO ALLOW NO MORE THAN 15 MINUTES OF PUBLIC FORUM
No members of the public were present.
606
PREVIOUS MEETING NOTES
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was unanimously RESOLVED that the notes from the meeting held on 19 December 2019 be approved as a true record and signed as minutes.
607
CHAIRMAN’S REPORT FOR INFORMATION ONLY
Nothing to report.
608
CLERK’S REPORT FOR INFORMATION ONLY
The Clerk was not present.
609
COUNCILLORS’ REPORT FOR INFORMATION ONLY
Nothing to report.
610
TO RECEIVE REPORTS FROM OUTSIDE BODIES
Crime report received from Gainsborough Rural South for the period 1/12/19 to 29/12/19.
No incidents of crime were reported in the parish.
611
CORRESPONDENCE
The Clerk will provide the list of correspondence received 20 December 2019 – 16 January 2020 at the next meeting.
ACTION: Clerk
612
TO RECEIVE ANY UPDATES REGARDING THE DEFIBRILLATOR
Cllr Ingamells reported that he had emailed LIVES regarding the training but he was still awaiting response.
The equipment checks are being carried out and there are no issues.
ACTION:Cllr Ingamells
613
TO RECEIVE ANY UPDATES REGARDING THE LINCOLNSHIRE COMMUNITY SPEEDWATCH SCHEME.
Cllr Ingamells reported that some volunteers still need to complete their training.
It was agreed that it is very important to get the Community Speed-watch team into action as soon as possible.
ACTION: Cllr Ingamells
614
TO DISCUSS THE CONDITION OF THE TORKSEY LOCK NOTICE BOARD
Cllr Wride reported that water ingress at the Torksey Lock notice board could be prevented by applying waterproof tape to the back board. Estimated material cost £10.00.
He had also examined the notice board and this was in good condition. The damage on the door, frame split at hinge level, could be repaired by glueing and screwing. Estimated material cost £10.00.
It was proposed by Cllr. Ingamells, seconded by Cllr Newton and it was unanimously RESOLVED to proceed with the repairs.
Cllr Wride advised that he will carry out the work and provide the necessary receipts.
ACTION: Cllr Wride
615
FINANCIAL MATTERS
The Clerk’s financial Report is reproduced below:-
Following receipt of the final balances from TSB:
TSB, closure of deposit account, including interest accrued £7,079.15
TSB, closure of current account £1920.65
The funds were paid into Lloyds.
A savings ‘Bus’ Account was created alongside the Current Account and the deposit account funds, £7,079.15, were transferred into this. The Bus Savings account is accessible for transfers at any time via online banking.
I. To approve the Statement of accounts and bank reconciliations to date.
The RFO reported balances for December 2019:
a) Lloyds Current Account balance as £4560.70
b) Lloyds Bus Savings A/C £7079.19
Interest accrued £0.04
Uncleared cheques:
Chq 013 - CAB Lindsey Donation (as budgeted) £50.00
Chq 014 - White Swan Charities Donation. (as budgeted) £50.00
Payments received, included from balances:
WLDC, reimbursement for Land Transfer costs
from Sills and Betteridge £763.60
Payments received, excluded from balances: NIL
It was proposed by Cllr. G Newton seconded by Cllr S Wride and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation for December 2019.
Ii. To note accounts paid from 19 December 2019 – 16 January 2020
34. 19/12/19 R Keillar Clerk travel £15.30
34. 19/12/19 R Keillar Stationary/postage £4.04
35.19/12/19 R Marsh inv 254 Grass/hedge £50.00
35.19/12/19 R Marsh inv 254 Grass/hedge £120.00
36. 19/12/19 R Keillar Clerk salary £189.94
37. 19/12/19 CAB Lindsey Donation £50.00
38. 19/12/19 Mrs J Hardy Donation £50.00
White Swan charities
39. 11/01/20 Nocton Parish Council 11/01/20 £7.50
LALC Training 27/11/19 shared with NPC
40. 11/01/20 R Keillar Clerk expenses £4.64
LALC Traing travel costs 27/11/19 shared with NPC
iii. To approve additional accounts for payment 16 January 2020:
It was proposed by Cllr. Newton seconded by Cllr. Wride and it was unanimously RESOLVED to approve the payments listed in the above table.
iv. To receive any updates on Online Banking access applications.
Cllr. Ingamells agreed to make his application soonest.
v. To consider any changes to the precept estimate prior to final submission, by 29 January 2020.
No changes to the precept estimate have been submitted for discussion.
As the Clerk is not present, it is not possible to complete the Final Precept form at this meeting. WLDC have confirmed that, in this case, the precept Estimate, as already submitted, will be used.
616
PLANNING MATTERS
After discussion, it was agreed that the Chairman would investigate the situation regarding the temporary access road, constructed for the extension to Little London Park, with the Local Planning Authority.
ACTION: Cllr. Newton
617
PARISH COUNCIL COMMUNICATION.
a) Greater communication with parishioners.
Cllr S Wride to post any relevant information, which is in the public domain, on the PC’s Facebook page.
b) Greater involvement with District & County Councillors.
County Councillors R Butroid & District Councillor J Ellis both attended this meeting.
Local police were invited but were unable to attend.
ACTION: Cllr. Wride
618
ANNUAL PARISH MEETING SCHEDULED FOR 19 MARCH 2020
The following actions were agreed as the marketing strategy for the APM.
The poster for the APM will be distributed throughout the parish at various locations including local hostelries, bus stops and lamp-posts. The poster will also be included on the PC’s Facebook page.
Poster and the previous meeting notes will be posted on the notice boards.
The above to be carried out on or around 5 March 2020.
ACTION: Cllrs. Ingamells & Wride. Cllr. Newton.
619
TO CONSIDER TRAINING REQUIREMENTS
Councillors agreed to report back to the next meeting with their detailed personal training plans.
ACTION: Cllrs. Ingamells, Jupp & Wride.
620
TO CONSIDER A DRAFT VACANCY POLICY
It was considered that the document would benefit from being shorter.
It was agreed that Appendix A would be reduced to a single page.
Cllr. Newton will do this and recirculate for final adoption at the next meeting.
ACTION: Cllr. Newton
621
ANY URGENT ITEMS FOR DISCUSSION
No items had been raised.
622
TO RECEIVE ANY UPDATES RELATING TO S106 LAND TRANSFER
The Chairman had contacted WLDC (Andy Gray) regarding the £6000 maintenance fund that WLDC are holding (payment from ACM Homes). Mr Gray advised that he is chasing up release of the funds to the PC. Mr Gray was also requested to advise progress on the Deed of Variation from WLDC’s point of view.
The final documentation for the land transfer has been received. This comprises the Official Copy of the Register of Title, Title No. LL395106, Land at Fenton Fields, Fenton. This will be handed over to the Clerk for safekeeping
623
TO CONSIDER ITEMS FOR INCLUSION ON THE WEB SITE
As previously discussed at minutes 595 & 618
624
DATE OF NEXT MEETING DATE
The next meeting of Fenton and Torksey Lock Parish Council will be held on Thursday 20 February 2020, at 7pm, at The Games Room, The White Swan, Torksey Lock.
There being no further business the Chairman closed the meeting at 8:32pm
Add the January 2020 Minutes here