2020 Parish Council Minutes of Meetings

February 20 2020 - Minutes

MINUTES OF THE MEETING OF THE PARISH COUNCIL OF
FENTON & TORKSEY LOCK PARISH COUNCIL
Held on  20 February 2020, 7:00pm at The Games Room, The White Swan, Torksey Lock.
 
 
PRESENT: Cllr G. Newton (Chair), Cllr N Ingamells, Cllr N Jupp. Cllr S Wride.
Ruth Keillar (Clerk)
No member of the public were present.
 
 
CHAIRMAN’S OPENING REMARKS
The Chairman welcomed all present to the meeting.
It is with great sadness that the news of the recent passing of former councillor Genny Woods has been received. The Parish Council sends its sincere condolences to Andre Woods and family.
 
 
625 
TO RECEIVE APOLOGIES AND REASON FOR ABSENCE
DCllr J Ellis.
 
626 
TO RECEIVE DECLARATIONS OF INTEREST ON ANY ITEM ON THE AGENDA
None received.
 
627 
TO RESOLVE TO SUSPEND THE MEETING TO ALLOW NO MORE THAN 15 MINUTES OF PUBLIC FORUM
No members of the public were present.
 
628 
PREVIOUS MEETING NOTES
It was proposed by Cllr G. Newton, seconded by Cllr N Ingamells and it was RESOLVED that the notes from the meeting held on 16 January 2020 be approved as a true record and signed as minutes.
 
629 
CHAIRMAN’S REPORT FOR INFORMATION ONLY
Nothing to report
 
630 
CLERK’S REPORT FOR INFORMATION ONLY 
DCllr J Ellis had contacted the Clerk, to apologise for her absence.
 
631 
COUNCILLORS’ REPORT FOR INFORMATION ONLY
Nothing to report
 
632 
TO RECEIVE REPORTS FROM OUTSIDE BODIES
Crime reports have been received from Gainsborough Rural South for the period 31/12/19 to 31/01/2020.
No incidents of crime were reported in the parish.
 
633 
CORRESPONDENCE
A list of correspondence received for the period from 17 January – 20 February 2020 was noted and is attached.
 
634 
TO RECEIVE ANY UPDATES REGARDING THE DEFIBRILLATOR 
Following report received from Cllr. Ingamells - 
No equipment issues.
LIVES not responding to training requests. Contact made with trainer, R. Elliot to arrange training for Fenton jointly with Torksey Lock as a refresher.
 
ACTION:Cllr N Ingamells 
 
635 
TO RECEIVE ANY UPDATES REGARDING THE LINCOLNSHIRE COMMUNITY SPEEDWATCH SCHEME.
Following report received from Cllr. Ingamells - 
The first checks by the Community’s Speedwatch team will take place on Sunday 1st March 2020 in Fenton.
 
ACTION: Cllr N Ingamells
 
636 
TO RECEIVE ANY UPDATES REGARDING SIGNAGE AND FUTURE SPEED SURVEYS IN TORKSEY LOCK
In an email dated 10 February 2020, C/Cllr Butroid forwarded an email from LCC Highways
that acknowledged that the signs at Little London Park are incorrect and are to be replaced. No firm date was given.
No further information on speed surveys in Torksey Lock was available for this meeting. It was however thought that speed monitoring equipment had been installed in Torksey Lock for a period. The Chairman agreed to follow this up with C/Cllr Butroid.
 
ACTION: Cllr G. Newton 
 
637 
TO RECEIVE ANY UPDATES REGARDING HAZARD INSPECTION AND JOINT ACTION WITH TORKSEY PC ON SPEED LIMIT REDUCTION IN OUR PARISHES
An email dated 11/2/20 was sent to Torksey Parish Council proposing a joint approach by both parish councils on this matter. Torksey Lock PC have responded in email of 19/2/20 and have nominated 2 councillors to take the matter forward. Clls. Neil Jupp & Steve Wride will make contact with the Torksey PC nominees. 
 
No update regarding a D/Cllr Butroid and LCC Highways joint inspection of hazards in the area was available for the meeting.
The Chairman agreed to follow this up with C/Cllr Butroid.
 
ACTION : Cllr N Jupp, Cllr S Wride, Cllr G. Newton 
 
638 
TO RECEIVE ANY UPDATES ON THE AGREED REPAIR WORKS TO THE NOTICE BOARDS
Cllr Wride reported the following –
Materials are available- awaiting a period of better weather to carry out the work.
 
ACTION: Cllr S Wride 
 
639 
FINANCIAL MATTERS 
i. To approve the Statement of accounts and bank reconciliations for January 2020, at 19 February 2020
The RFO reported balances for January 2020, as at 19/02/2020: 
a) Lloyds Current Account balance as £4,223.47 
b) Lloyds Bus Savings A/C £7,079.50
Interest accrued £0.31
 
Uncleared cheques: NIL
Payments received, included from balances: NIL
Payments received, excluded from balances: NIL
 
It was proposed by Cllr G. Newton, seconded by Cllr S Wride and it was unanimously RESOLVED to approve the statement of accounts and bank reconciliation for January 2020.
 
ii. To note any regular payments made between 17 January – 20 February 2020:
 
41. 11/02/2020
JANUARY, R KEILLAR. CLERK SALARY £ 189.94. BACS
 
42. 11/02/2020. JANUARY. R KEILLAR. CLERK OFFICE. £ 18.00. BACS
 
43. 19/02/2020. FEBRUARY. TJBOOKKEEPING 1467. PAYROLL. £ 25.00. BACS
 
44. 19/02/2020. FEBRUARY. HMRC 120PB00288186. HMRC. £ 4.20. BACS (SEP 19 - JAN 20)
 
iii. It was proposed by Cllr. G Newton seconded by Cllr. N Ingamells and it was unanimously RESOLVED to approve the payments listed in item 16ii above.
 
iv. To approve additional accounts for payment 20 February 2020: None
 
v. To note: 
HMRC. PAYE due for February tbc
 
vi. To consider arrangements for the 2019-2020 Internal Audit.
It was agreed to appoint Tom Holleran to carry out the PC’s internal audit for 2019/20.
 
vii. To receive any updates on Lloyds bank account.
       Online account for Cllr N Ingamells – application was signed by Cllr G. Newton and the      Clerk and will be submitted by Cllr N Ingamells.
 

640 PLANNING MATTERS
Applications received: 
None. 

Decisions received:
APPLICATION REFERENCE NO: 140171
PROPOSAL:    Planning application to vary conditions 5 and 10 of planning permission 137250 granted 22 September 2011 (127051) - changes to site layout plan to allow 40 permanent residential units rather than 22.       
LOCATION:    Little London Caravan Site Lincoln Road Torksey Lock Lincoln LN1 2EL
APPLICATION TYPE:    Full Planning Application
APPLICATION CATEGORY:    Major – Dwellings
Decision – Application Refused
Regarding the temporary access road a planning enforcement breach has been submitted by G. Newton.

641 PARISH COUNCIL COMMUNICATION.
No further action required – remove item from future agendas.

642 TO RECEIVE ANY UPDATES REGARDING ARRANGEMENTS FOR THE ANNUAL PARISH MEETING, SCHEDULED 19 MARCH. 
Strategy for marketing the APM as agreed at the last meeting, to be carried out on or around 5 March 2020.

ACTION: All

The meeting was adjourned at 7:31pm, Cllr S Wride left the room.
No PC business was discussed at this stage.
Cllr S Wride returned to the room and the meeting was reconvened at 7:36pm

643 FINANCIAL REGULATIONS
In accordance with Clause 18, Revision of Financial Regulations, it is proposed a to add the following clause, as Clause 19, to the above regulations:-
19. ITEMS ORDERED AND/OR PURCHASED BY COUNCILLORS
19.1 Any item ordered and or purchased independently by Councillors without prior approval of the parish council will not be automatically refunded. 
A Councillor making such an unauthorised purchase will be personally responsible for the cost incurred.

It was proposed by Cllr. G Newton seconded by Cllr S Wride and it was unanimously  RESOLVED to approve the addition of Clause 19 to the Financial Regulations as described above.

644 CO-OPTION PROCEDURE
To adopt Draft 2 of the Co-option procedure as circulated to members by email on 20 January 2020.
It was proposed by Cllr. G Newton seconded by Cllr N Ingamells and it was unanimously RESOLVED to adopt draft 2 of the above Councillor Co-option Procedure as council policy

645 TO REVIEW AND APPROVE THE FOLLOWING PARISH COUNCIL POLICIES:-
Audio Recording at meetings, Communications Policy, Complaints Policy, Data Protection, Financial Regulations - as amended above, Model Publication Scheme, Social Media Policy, Standing Orders, WLDC Code of Conduct.

It was proposed by Cllr G. Newton, seconded by Cllr. S. Wride and it was unanimously RESOLVED that the following Parish Council Policies be re-adopted:
Audio Recording at meetings, Communications Policy, Complaints Policy, Data Protection, Financial Regulations - as amended above, Model Publication Scheme, Social Media Policy, Standing Orders, WLDC code of conduct

The Chairman signed the Parish Council Policy schedule sheet.

646 TRAINING
i. To discuss LCC email dated 28 January 2020 regarding website training sessions for upcoming changes.
Cllr. Wride had expressed an interest in receiving the training, which will enable him to administer the PC website on behalf of the PC when the forthcoming changes take place. He reported that he is still to book a training place – he will confirm the date when he has done this. 

ii. to consider Cllr/Staff attendance at any training events.
Cllr. Ingamells advised that he will look to book evening councillor training & planning training courses later in the calendar.
Cllr. Wride advised that he is booked onto a planning training course, part 1, on 25/3/20. He will also check the schedule for part 2 of the course and advise requirements.
Cllr. Jupp to advise training requirements.

iii. to receive any reports or feedback from recent training undertaken (see attached report)
Clerk’s report into Parish Council Awareness on Non-approved Activity and Potential Consequences and report on LALC event on 27/11/19 were discussed and the contents noted.
No specific actions were identified for this parish council from these reports however it was agreed that the Chairman & the Clerk would jointly monitor the concerns raised in the reports. 

647 ANY URGENT ITEMS FOR DISCUSSION
Parish Charter – Email from WLDC of 5/2/20 Draft Charter and Survey.
Following discussion it was agreed that the parish council would support the implementation of the parish charter without further comment and the survey as prepared should be submitted.

648 TO RECEIVE ANY UPDATES RELATING TO S106 LAND TRANSFER
Still awaiting final Deed of Variation from WLDC for the PC to execute. 
Release of funds is dependant on its completion.
In an email received at 17:54 today, the parish councillor’s solicitor advised that she has changed the draft DoV and submitted it to WLDC’s legal advisor.
This advice was too late to include detailed discussion at this meeting and it was agreed that councillors would study the document and report back with any comments.

649 TO CONSIDER ITEMS FOR INCLUSION ON THE WEB SITE 
Agendas and notes of meetings.
Notice of Annual Parish Meeting.

650 DATE OF NEXT MEETING DATE 
The next meeting of Fenton and Torksey Lock Parish Council will be held on Thursday 19 March 2020 – 7 pm at The Games Room, The White Swan, Torksey Lock.  This will be the Annual Parish Meeting to be followed by the ordinary PC meeting.


There being no further business the Chairman closed the meeting at 7:59pm

 

 

 

Chair……G. NEWTON……..Date……05/05/2021.