March 18 - August 7 2020 - Minutes made under the contingency plan
FENTON AND TORKSEY LOCK PARISH COUNCIL
CONTINGENCY PLAN (CP) REPORT OF ACTIONS TAKEN.
These records were ratified at the meeting of 05/05/2021 and accepted as Minutes.
18/03/20
CP authorised by Chair (Geoff Newton) and issued to all.
651
19/03/20
The PC agreed by unanimous vote, to accept the Contingency Plan (CP) in order to carry out PC business for a period of no longer than 4 months. This arrangement will be reviewed at that time (or before if necessary) and all PC business will be recorded and ratified at the first available meeting.
CP agreed by unanimous vote (G.N./S.W./N.I./N.J.)
652
19/03/20
Register of Members Interests -Dispensation Request:
It was agreed to accept Cllr N Ingamells Dispensation Request, to accept that he may receive any updates relating to S106 Land Transfer and to consider a proposal to execute the final
Deed of Variation as received under cover of Sills & Betteridge letter dated 10 March 2020.
653
24/03/20
Covid-19 Volunteer Group:
It was agreed that a Volunteer Group be set up by the Parish Council, with Cllr S Wride taking the lead as co-ordinator. It was noted that that the ICO had relaxed rules relating to GDPR to allow quick response to the needs of the communities during this time.
It was noted that that the Clerk and Chair prepared a GDPR notification and Risk Assessment for issue to the Group by Cllr S Wride. It was noted that that the PC’s Insurers had been consulted and that the PC was covered for this activity at this time.
654
04/04/20
Grass-Cutting:
It was agreed that All Round Gardens continue to carry out grass/verge/hedge cutting at their own risk, regarding the covid-19 situation. It was clarified that the PC would not request this service and that ARG made the decision independently.
655
06/04/20
Suspension of Standing Order 21:
It was agreed that this requirement be suspended to allow the chair and clerk to sign and witness the Deed of Variation.
656
30/04/20
Planning: APPLICATION REFERENCE NO: 140962
PROPOSAL: Planning application for the erection of an additional holiday let.
LOCATION: Land adjacent to Lock Lodge Lincoln Road Torksey Lock Lincoln LN1 2EH
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Minor - Dwellings
657
13/05/20
Planning Applications:
140732 – Hume Arms.
Proposal: Planning application for change of use of ground floor from public house (A4) to residential (C3), first floor rear extension, and creation of 9no. dwellings.
It was agreed that the Chair submit a comment regarding the application, which is in the neighbouring Parish of Torksey.
658
23/05/20
Street Naming Holly Tree Farm:
It was agreed that the PC had no objections to at Holly Tree Farm, Newark Road, Torksey Lock, which will be called Butler's Field End.
659
29/05/20
Deed of Variation, Land between Addison Place and Fenton Fields
The Deed of Variance was signed and submitted to Sills and Betteridge.
660
04/06/20
Grass-Cutting:
It was agreed that ARG’s quote of £75 to cut the grassed area between Fenton Fields and Addison Place in Fenton and remove the cuttings be accepted.
661
29/07/20
Planning: APPLICATION REFERENCE NO: 141384
PROPOSAL: Planning application for improvements to access road and provision of car parking spaces for 2-6 Lock Row inclusive.
LOCATION: Wheelhouse Restaurant Lincoln Road Torksey Lock Lincoln LN1 2EH
APPLICATION TYPE: Full Planning Application
APPLICATION CATEGORY: Minor - all others
662
29/07/20
Land between Addison Place and Fenton Fields:
It was agreed to commence the process of the disposal of the land.
663
Financial Report:
The following payments have been approved and paid:
1. 23/04/2020 LALC INV 10213. SUBS £155.95
2. 23/04/2020 R MARSH INV 370. GRASS/HEDGE £50.00
2. 23/04/2020 R MARSH INV 370. AMENITY £75.00
2. 23/04/2020 R MARSH INV 370. VILLAGE MAINTENANCE £15.00
3. 23/04/2020 R KEILLAR CLERK SALARY £189.74
4. 23/04/2020 R KEILLAR CLERK OFFICE £18.00
4. 23/04/2020 R KEILLAR. STATIONARY/POSTAGE £1.64
5. 27/05/2020 TJBOOKKEEPING INV1535. PAYROLL £20.00
6. 27/05/2020 LALC INV10598. TRAINING £27.00
7. 27/05/2020 R KEILLAR CLERK SALARY £190.74
8. 27/05/2020 R KEILLAR CLERK OFFICE £18.00
9. 19/06/2020 R MARSH INV430.GRASS/HEDGE £50.00
9. 19/06/2020 R MARSH INV430. AMENITY £75.00
10. 19/06/2020 R KEILLAR. IT. £ 59.99
COMPUTER SECURITY & OFFICE
11. 29/06/2020 R MARSH INV468. GRASS/HEDGE £50.00
11. 29/06/2020 R MARSH INV468. AMENITY £75.00
11. 29/06/2020 R MARSH INV468. GRASS/FENTON FIELDS £75.00
12. 29/06/2020 R KEILLAR CLERK SALARY £189.94
13. 29/06/2020 R KEILLAR CLERK OFFICE £18.00
13. 29/06/2020 R KEILLAR STATIONARY/POSTAGE £2.94
14. 03/08/2020 SILLS& BETTERIDGE INV290440 £423.60
S106 LAND
15. 03/08/2020 TOM HOLLERAN INV27/07/2020. AUDIT £50.00
16. 03/08/2020 R MARSH INV514. GRASS/HEDGE £50.00
16. 03/08/2020 R MARSH INV514. AMENITY £75.00
17. 03/08/2020 R KEILLAR CLERK SALARY £189.94
18. 03/08/2020 R KEILLAR CLERK OFFICE £18.00
18. 03/08/2020 R KEILLAR CLERK TRAVEL £16.40
The following payments have been received:
R1. 01/04/20. WLDC – Precept for 2020-21. £5800.00
R2. 28/06/20. WLDC – Legal Costs reclaim, REF0126201. £6000.00
664
03/08/20
Contingency Plan – re-adopted:
It was agreed to accept the Contingency Plan (CP) in order to carry out PC business for an additional period of 5 months. This arrangement will be reviewed at that time (or before if necessary) and all PC business will be recorded and ratified at the first available meeting.
665
07/08/20
AGAR 2019/20:
The following AGAR documents for 2019/20 were circulated to all and it was agreed unanimously to accept them for submission to PKF – Littlejohn.
Documents were approved as follows:
a) The Annual Internal Auditor’s Report was noted. No issues of concern had been raised.
b) The Governance Statement, Section 1. Chair and Clerk formally approved and signed the Statement, noting the minute reference, 665 b).
c) The Accounting Statement, Section 2 was signed and dated by the RFO prior to presenting it for approval. The Chair formally approved and signed the document, noting the minute reference 665 c).
d) The Certificate of Exemption was signed and dated by the RFO and Chairman, noting minute reference 665 d).
e) It was noted that the Notice of Public Rights would be posted onto the website for the required minimum of 30 working days, commencing 14 August 2020.
f) It was noted that the supporting documentation requested for publication on the PC website had been prepared by the Clerk.
This includes: Explanation of Variances, Bank Reconciliation, Contact Details.
g) AGAR was submitted on 07/08/20.
These minutes have been created under Fenton and Torksey Lock Parish Council Contingency Plan for business interruption, commencing 19/03/2020.
Accepted as Minutes on 05/05/2021
Chair……G. NEWTON……..Date……05/05/2021.