May 16 2024 - Annual Meeting of the Parish Council
FENTON & TORKSEY LOCK PARISH COUNCIL
The Wesleyan Chapel, Blind Lane, Coleby, Lincs, LN5 0AL. Tel: 07724526733
Website: Homepage – Fenton and Torksey Lock Parish Council (lincolnshire.gov.uk)
Dear Councillor
You are hereby summoned to attend the Annual Meeting of the Parish Council, which will be held on Thursday 16 May 2024 at Kettlethorpe Village Hall following the Annual Parish Meeting, scheduled for 7pm.
The meeting is open to the public and during the meeting there will be a 15-minute public forum when members of the public may ask questions or make short statements to the Council in relation to the business on the agenda.
Members of the public are respectfully reminded that no interruptions to PC business can be made during the meeting, unless by specific approval by the Chair.
AGENDA
Outgoing Chairman’s opening remarks.
1. Election of Chair and receive Declaration of Acceptance of Office.
2. Election of Vice Chair and receive Declaration of Acceptance of Office.
3. To receive apologies and reasons for absence.
4. To receive Declarations of Interest on any item on the Agenda.
Members may make any declarations of interest at this point but may also make them at any point during the meeting.
5. To resolve to suspend the meeting to allow no more than 15 minutes of public forum.
6. Notes of the Parish Council meetings:
i. Notes of the Parish Council meeting held on 16 March 2023 to be approved and signed as minutes.
7. To receive reports from Police with crime information.
8. Planning Matters.
9. Parish News Bulletin. To receive any feedback and to consider any action for the next issue.
10. To consider Training arrangements for Cllrs. To receive any feedback on training attended.
11. Clerks report
12. Financial Matters
a) To approve the Statement of accounts and bank reconciliations to date.
b) AGAR.
13. Policy Review
a) To consider re-adopting the following policies:
i. Standing Orders
ii. Financial Regulations
iii. Audio Recording at Meetings
iv. Communications Policy
v. Complaints Procedure
vi. Data Protection Policy
vii. Model Publication Scheme
viii. Social Media Policy
ix. Code of Conduct
x. Co-option policy
xi. Volunteer Policy
14. Highways Matters.
Updates on the following items have been requested from Cllr Butroid
a) Footpath maintenance - Torksey Lock.
b) New Footpath - Torksey Lock.
c) Enhanced crossing of A156 - Torksey Lock.
d) Traffic calming measures on Maltkiln Road, Fenton. (see next agenda item).
e) Bollard issue at Torksey Lock – the Clerk was asked to follow this up.
f) Hard standing at Torksey Centre – Highways are cutting back the grass to reinstate the hard standing area in the middle of the road.
15. Speed Reduction and Limits within Parish.
To consider pursuing any of the suggestions put to the Parish Council for the purpose of reducing speeding:
a) Traffic calming/Speed reduction bumps
b) One way system
c) Speed Indicator Device (DCllr R Pilgrim has provided information about costs).
d) Card-Cops - previously unanimously resolved to purchase x 4 at minute 1036 and re-discussed at the last meeting.
e) Police presence.
f) Planters at the entrance to the parish
g) To note that Volunteer member(s) requested to carry out initial feasibility study to include type of item, purchase prices, civils works foundations and surface finishing, installation, locations, Highways approval and other permissions, affected residents, any impact on emergency services plus anything else that can be considered relevant eg availability of grants.
16. Speedwatch (CSW). To receive any updates regarding the Speedwatch scheme and to consider any action.
17. Notice Boards – further works.
To consider over-painting the wood on the newly repaired notice boards, which have a treated preservative finish guaranteed for 20 years.
18. Bench at Torksey Lock – further works.
To consider a re-working of the groundworks to improve the installation. Cllr I B Smith to advise on costs of materials and contractor costs for consideration.
19. Parish Project. Bus Shelter grant application. To receive any updates.
20. Emergency Plan. To consider if the PC wishes to create an Emergency Plan. A document received from DCllr R Pilgrim has been circulated to all with information about the process. To note that Volunteer member(s) requested to carry out the drafting and research.
21. Meeting arrangements. To consider a possible change of venue for PC meetings
22. Any urgent items for discussion
Matters can be raised and may become future agenda items. Items will only be taken if notified to the Chairman 24 hours prior to the meeting.
23. Date of next meetings.
Regular Meetings – July 18, Sept 19, and Nov 21. To note that an interim meeting may have to be called pending confirmation of AGAR Internal Auditor report availability.
24. TO RESOLVE WHETHER TO EXCLUDE THE PUBLIC AND PRESS FOR CONSIDERATION OF THE FOLLOWING CONFIDENTIAL MATTERS.
Should this resolution be passed, members of the public and press will be required to leave the meeting at this stage.
a) Operational matter.
11 May 2024. Ruth Keillar Clerk to Fenton and Torksey Lock Parish Council.