Minutes of the Ordinary Meeting of Fenton & Torksey Lock Parish Council, held on April 27th 2026 at The White Swan, Torksey Lock
Present:
Parish Councillors: L Davies, A Woods, D Canning-Hall, P Smith, L Nemeth, N Jupp
District Councillor: Cllr. R Pilgrim
7.00pm – Public Forum: One member of the public present
Item:
24. CHAIRMAN’S WELCOME – Cllr. Davies welcomed all to the meeting.
25. APOLOGIES FOR ABSENCE – Cllr T Davies. It was RESOLVED to accept Cllr. Davies reason for absence.
26. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – Cllr. Jupp – Meeting place – White Swan
27. MINUTES - To consider and resolve to approve the Minutes of the March Ordinary Meeting of the Council.
28. CLERK UPDATES
i. Clerk now has access to bank account and has been able to pay outstanding invoices and salary
ii. PAYE is now set up and year end for 2025/26 submitted
iii. Council is now registered with Pension Regulator. No need to contribute to pension scheme as Clerk is exempt.
iv. Section of public footpath that runs through fence on corner of A156 and Newark Road has been reported on Fix my Street as being unsound. Clerk to review periodically.
v. Audit underway. Clerk has spoken to auditor and sent though relevant documents.
vi. WLDC to assess defibrillator at White Swan to see if they can add it to their maintenance scheme.
vii. Clerk picked up on outstanding invoice for 2025/26 defibrillator maintenance for Fenton Defib. Invoices were going to old email address. Invoice now received and email address updated with WLDC.
viii. Clerk has undertaken procurement training and is about to begin CiLCA training.
ix. Still awaiting information from Kettlethorpe Church re use of cemetery. Clerk to chase.
x. There are issues with the Parishes Online email server and receiving emails from certain servers. This has meant emails from LCC are not getting through. Clerk has raised this with Parishes Online aa an issue. Awaiting solution.
Clerk now has access to emails on her phone so can respond quicker to any messages.
xi. Krinkles now awarded grass cutting contract for three years at agreed price. Additional grass area at corner of A157 & Newark Road has been added. Other areas can be added if required.
xii. ICO registration has been taken however no certificate received. Clerk has contacted ICO to update emails and request copy of certificate for this year.29. BUSINESS MATTERS FOR CONSIDERATION – To consider and review:
29. BUSINESS MATTERS FOR CONSIDERATION – To consider and review:
i. Speed Indicator Devices for Torksey Lock – Following the success of the two speed indicator Devices in Fenton, where there has been a marked decrease in speed through the village, it was RESOLVED to install the same in Torksey Lock.
The Clerk met with a representative of Lincs Road Safety Partnership and suitable sites were suggested along the A156 and Newark Road.
It was RESOLVED that two active signs, Asper in Fenton, were to be purchased at a cost of £5,616 From Elan City. One to be sited on Newark Road and the other on the entrance to Torksey Lock on the northbound carriageway.
ii. Policies - It was RESOLVED to adopt the following policies -
a. Communication Policy
b. Expenses Policy
c. Privacy & Data Protection policy
d. Scheme of Delegation Policy
iii. Allotments – Cllrs. Jupp & Davies to meet with the Clerk to visit the allotment sites and report back to Council.
iv. Newsletter - Clerk to finalise newsletter, add in date of Annual Parish Meeting,
v. Annual Parish Meeting - It was RESOLVED that on this occasion the Annual Parish Meeting be held after the Annual General Meeting of the Council.
vi. Meeting Room(s) – It was RESOLVED to continue to meet at the White Swan, until after recess in August, to allow for further considerations to be explored. It was RESOLVED to add to the agenda after the August recess for further discussion.
30. FINANCIAL REPORTS – To receive the financial report and approve payments.
i. RFO report
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ITEM
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DESCRIPTION
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COMMENT
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NOTES
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1.
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Monies in bank as of 26th April 2026
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Community Account = £3,822.19
Savings Account = £21,520.90
Total = £25,343.09
Bank reconciled to 26/04/2026
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2.
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Bank activity
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Bank charges 2026 = £0.00
Interest on savings account 2026 = £7.08
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April charge at end of March
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3.
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Paid invoices & expenses
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LALC – Membership subscription – £189.48
LALC Training scheme – £156 – VAT
Clerk Salary, Jan/ Feb - £585.82
Clerk Salary March - £234.51
Clerk Expenses – SLCC Membership - £126.00
HMRC – National Insurance - £175.60
HMRC National Insurance - £58.40
ICO Registration – ICO - £47
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4.
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Outstanding invoices & expenses
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Clerk Salary April - £234.51
HMRC National Insurance - £58.40
Anderson IT – Microsoft licence and tech support - £228 – VAT - £38
WLDC - Defibrillator maintenance 2025/26 - £110 – VAT - £18.33
WLDC - Defibrillator maintenance 2026/27 - £114 – VAT - £19.00
Clerk expenses – Fire proof file bag – £43.99 – VAT - £7.33
Clerk expenses – File folders x 50 – £14.76 – VAT - £4.92
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7.
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Income received
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Precept - £10,180.00
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8.
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Income outstanding
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None
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9.
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VAT
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To date - £26.00 (113.58)
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Diane Semley
26/04/26
It was RESOLVED to accept the RFO report as a true and accurate record.
ii. Approve payments as on payment approval form
It was RESOLVED to approve the following payments:
Anderson IT – Microsoft licence and tech support - £228
WLDC - Defibrillator maintenance – Fenton - 2025/26 - £110 – Outstanding invoice
WLDC - Defibrillator maintenance – Fenton - 2026/27 - £114
Clerk expenses – Fire proof file bag – £43.99
File folders x 50 – £14.76
Room hire Feb, March, April - £60
External Hard drive - £75.99
iii. 2025/26 AGAR –
All documents relating the AGAR for 2025/26 were circulated prior to the meeting.
There was one negative response on the governance sheet this related to the audit. As no audit was undertaken in 2024/25 Councillors felt they could not answer yes to this assertion. An explanation of the negative response was submitted. It was RESOLVED to accept the explanation of the negative response.
It was RESOLVED to sign the Exemption Certificate, Governance and Financial Statements as presented.
Awaiting audit report before uploading to website.
It was RESOLVED to set the period of public Rights as Thursday 4th June to Wednesday 15th July subject to return of Audit report. To be posted on website and noticeboards.
31. PLANNING MATTERS – To consider applications and responses to planning matters – Planning application for widening of entrance on Lincoln Road adjacent to Carpenters Arms was discussed. Several concerns were raised as to the nature of the works proposed. It was RESOLVED to write to LCC outlining the Council's concerns.
32. CORRESPONDENCE – circulated prior to meeting
33. ONGOING MINOR ITEMS AND AGENDA ITEMS FOR THE NEXT MEETING
34. DATE OF NEXT MEETING – To resolve to note the date of the next meeting, being the Annual Meeting as 27th May 2026 at the White Swan, Torksey Lock. To be followed by the Annual Parish Meeting.
