May 5 2021 - Annual Meeting of the Parish Council
FENTON & TORKSEY LOCK PARISH COUNCIL
The Wesleyan Chapel, Blind Lane, Coleby, Lincs, LN5 0AL. Tel: 01522 813821
Website: Homepage – Fenton and Torksey Lock Parish Council (lincolnshire.gov.uk)
Dear Councillor
You are hereby summoned to attend the Annual Meeting of the Parish Council, which will be held on Wednesday 5 May 2021 following the Annual Parish Meeting, via Zoom.
Join Zoom Meeting:
Meeting ID: 811 7491 6714
Passcode: 32LNvx
The meeting is open to the public and during the meeting there will be a 15-minute public forum when members of the public may ask questions or make short statements to the Council in relation to the business on the agenda.
AGENDA
1. Election of Chair and receive Declaration of Acceptance of Office.
2. Election of Vice Chair and receive Declaration of Acceptance of Office.
3. To receive apologies and reasons for absence.
4. To receive Declarations of Interest on any item on the Agenda.
Members may make any declarations of interest at this point but may also make them at any point during the meeting.
5. To resolve to suspend the meeting to allow no more than 15 minutes of public forum.
6. Notes of the Parish Council meetings:
i. Notes of the Parish Council meeting held on: 20 February 2020 to be approved and signed as minutes.
ii. Notes of the Parish Council Business conducted under the Contingency Plan for Business Interruption (CP), as adopted on 18 March 2020, re-adopted 3 August 2021, re-adopted 3 February 2021, including Financial Statements:
a) 18 March – 7 August 2020 to be approved and signed as minutes.
b) 5 August – 31 December 2020 to be approved and signed as minutes.
c) 1 January – 31 March 2021 to be approved and signed as minutes.
d) 1 April – 5 May 2021 to be approved and signed as minutes.
e) 28 April 2021 to be approved and signed as minutes.
7. General Data Protection Regulation (GDPR)
To consider the re-adopting the following to comply with GDPR
i. Data Map, Data Protection Policy, Subject Access Request Procedure, Data Breach Policy and Records Retention Policy, Privacy Notice and General Privacy Notice.
8. To consider holding 4 meetings per year. To receive any updates regarding the extension to the power to hold remote meetings and face-to-face-meetings. To note that the current CP has been adopted until 02/08/21 or as circumstances dictate.
9. Financial Matters
i. To approve the Statement of accounts and bank reconciliations to date.
ii. Audit 2020/2021 (if available)
a) To note the Annual Internal Auditors Report
b) To approve and sign the Governance Statement. Chair and Clerk to formally approve and sign, noting the minute reference.
c) To approve the Accounting Statement 2020/2021. Signed and dated by the RFO prior to presenting for approval. Chair to formally approve and sign, noting the minute reference.
d) Exemption Certificate. RFO and Chair to formally sign and date.
e) To note that the Notice of Public Rights will be posted onto the website for at least 30 working days.
10. Any urgent items for discussion
Matters can be raised and may become future agenda items. Items will only be taken if notified to the Chairman 24 hours prior to the meeting.
11. To receive any updates on the S106 agreement / Sale of Land.
12. Date of next meeting
This is to be confirmed, pending any updates in Government advice regarding face-to-face meetings/ the extension of remote meetings.
29 April 2021.
Ruth Keillar Clerk to Fenton and Torksey Lock Parish Council